New PEPPM Bid Announced — Do I Need to Bid Again?
PEPPM releases competitive Requests for Bids (RFBs) on different schedules throughout the year. If your company already holds a PEPPM Contract, a new RFB does not necessarily mean you need to bid again.
PEPPM Contracts are generally multi-year contracts, and different PEPPM programs and solicitations may operate on different bid cycles.
 |
A new PEPPM RFB does not replace existing contracts.If your current PEPPM Contract extends beyond the start date of a new RFB, your Contract remains in effect through its stated term. Your Product Line does not need to appear on each new annual Bid List for your existing Contract to remain active. The Bid List for a new RFB identifies what is being competitively solicited under that particular RFB; it is not a list of all active PEPPM Contracts. |
The best way to determine whether a new RFB applies to your company is to check your current Contract and the Bid List for the new RFB.
1. Check your current PEPPM Contract
Start by determining when your existing Contract ends.
You can find the Contract term in your signed Awarded Vendor Agreement/Contract or on the PEPPM Contracts page.
From the Contracts page, locate your Contract and click the Contract Number. On the Overview tab, you will see the Contract's Begin Date and End Date.
For example:
Begin Date: January 1, 2026
End Date: December 31, 2028
If your Contract remains active beyond the start date of a newly announced RFB, do not assume that you need to rebid your existing Contract.
2. Check the Bid List for the new RFB
Each PEPPM RFB includes a Bid List identifying what PEPPM is currently seeking competitive bids for.
Depending on the RFB, the Bid List may identify specific Product Lines, Catalog categories, or other contract categories being solicited.
If you are considering a new RFB, review its Bid List to determine whether the Product Line or category you want to offer is included.
Being a current PEPPM Awarded Vendor does not automatically enter your company into a new RFB. If you want to compete for something included on the new Bid List, you must submit a bid response in accordance with that RFB's requirements.
3. Pay attention to the awarding agency — Pennsylvania and California are separate
PEPPM Product Line Contracts may be competitively solicited and awarded through Pennsylvania or California.
These are separate solicitations and awards. Therefore, having an active Pennsylvania Contract for a Product Line does not necessarily mean that the same Product Line will not appear on a California Bid List, and vice versa.
If a Product Line appears on a new RFB's Bid List, check which RFB and awarding agency it is associated with before deciding that your existing Contract already covers the opportunity.
Why are there different PEPPM bid cycles?
PEPPM offers several types of competitively awarded Contracts, and they do not all follow the same solicitation schedule. New Product Lines and categories may be added through subsequent RFBs.
For that reason, vendors should rely on the awarding agency and dates of their individual Contract and the Bid List published with each new RFB, rather than assuming that every new PEPPM RFB replaces their current Contract.
A quick way to determine what you need to do
When you see a new PEPPM RFB:
- 1. Check your current Contract — What is the Contract Number, awarding agency, and End Date?
- 2. Check the new RFB's Bid List — What Product Lines or categories are actually being solicited?
- 3. Check the awarding agency — Is this a Pennsylvania or California opportunity?
- 4. Decide whether you want to compete for something being solicited — If so, review that RFB's requirements and submit a competitive bid response by the applicable deadline.
Still not sure?
If you have reviewed your current Contract and the new RFB's Bid List and are still unsure, contact PEPPM. Please include your company name, current Contract Number, Product Line or category, and the RFB you are asking about so we can help determine which opportunity applies.
