PEPPM 2025 Office and Instructional Supply Catalog Bid -

PEPPM 2025 Office and Instructional Supply Catalog Bid Information

The contract term for the PEPPM 2025 Office and Instructional Supply Catalog Bid is from October 1, 2025 through September 30, 2028.

This is a Request for Bids for office and instructional supplies and equipment products contained within a commercially available paper or electronic web catalog. PEPPM seeks catalogs representing two distribution models:

- one from a national vendor who can sell and fulfill orders directly;
- a second from a vendor who uses local or regional Authorized Resellers to fulfill orders in addition to itself

Bid Deadline: Friday, June 6, 2025, 3 p.m. PT

*We advise bidders to submit one to two days before the bid deadline to leave time to detect and correct any of their errors and to avoid any last-minute disruptions. Late bids will not be responsive.

Public Bid Opening: Friday, June 6, 2025, 3 p.m. PT, 630 San Ramon Valley Boulevard, Suite 210, Danville, California 94526

Other Important Dates:

• Exceptions Due Date: May 14, 2025
• Response to Exceptions: May 21, 2025
• Questions Due Date: May 28, 2025
• Tentative Award Date: July 1, 2025
• Punchouts and Ordering Instructions: August 29, 2025
• Contract Start Date: October 1, 2025

Submission: Electronic bids at www.Epylon.com
Registration: Required at www.Epylon.com (no fee)

Please click on the links below to find out more about the PEPPM Bid.

Bid Documnetation & Directions

Office and Instructional Supply Catalog Bid Terms and Conditions - California (PDF)
- - Terms and Conditions of the bid
- - Posted April 30, 2025
Directions for Bid Document Information and Registration
- - Vendors are required to register with Epylon Corporation in order to submit a bid
- - For more information about the bid or its Terms and Conditions submit questions online within the bid form no later than 4 p.m. PT on the Questions Due Date.
- - For instructions on how to submit a bid, please call Epylon’s customer service at (888) 211-7438 or service@epylon.com
- - To begin your bid proposal, click here for bidding directions or on the Directions for Bid Document Information and Registration link above
- - Note: Bid documents will only be available electronically and all bid proposals will be completed and submitted online
Tips for Filling Out the Bid Pricing Template (PDF)
- - Avoid issues when submitting your pricing template with your eBid by following these tips
Checklist Leading to a Responsive PEPPM Bid in California
- - This downloadable PDF provides a helpful checklist designed to guide bidders through the PEPPM submission process. It outlines key materials to include and common mistakes to avoid. While not a replacement for reading the full Terms and Conditions, it serves as a practical tool to help ensure your bid is complete and compliant.

Bidding Process

Bids must be submitted through e-bid software on www.Epylon.com. The RFB has already landed in the inboxes of vendors who have existing Epylon accounts. Other vendors must register at www.Epylon.com to receive account credentials, all bid documents, and access to the bid forms. There is no cost to register with Epylon or to view the bid documents.

If you are an existing Epylon vendor and do not see the RFB in your inbox, there are three possible reasons:

• Another employee under your company’s account has accepted the bid form on behalf of the company. Only one bid form may be active for any given company, but any employee can forward the bid form to another company representative. Contact Epylon Customer Service to see if another company employee has opened the bid form
• Your company has not categorized itself as a supply-related vendor. Contact Epylon Customer Service to be added as an appropriately designated supplier. Then the bid form will be promptly forwarded to the company’s inbox
• Your company has divided its employees into geographic territories, and the bid has been directed to employees designated for California

Technical Bidding Help

Epylon will not answer policy questions related to the bid but can assist with technical help in filling out the bid forms or gaining access to the RFB. Contact Epylon at Service@Epylon.com or call customer service at (888) 211- 7438.

Bid Policy Questions

Submit questions about terms and conditions or specifications sonline within the bid form no later than 4 p.m. PT on the Questions Due Date.

Information for Non-Registered Vendors

Prior to registering with PEPPM or Epylon, a potential bidder may gauge their interest in bidding by reading bid product specifications and terms and conditions on www.PEPPM.org/bids or at www.Epylon.com/corporate/solutions/peppm.shtml.

Amendments and Changes

Notices of any bid changes or amendments will be published electronically with ebid software. In addition, the amendments will be posted on www.PEPPM.org/bids. Registered vendors will be notified by email.

About PEPPM

PEPPM has a proven record of serving school districts and other public agencies across all the United States with cooperative purchasing contracts competitively bid under the high standards expected for public-sector procurement. The PEPPM cooperative purchasing program helps schools and other public agencies drive down the cost of acquisition and derive the best value for their technology investments.